How to Manage Cash Basis and Accrual Basis Accounting in Odoo

In Odoo there are two various methods used to record accounting transactions like Case basis and Accrual basis accounting. Odoo accounting handle both accrual and cash basis reporting. Income or revenue is recorded when payments are received. The key difference between the two methods is in the timing of transaction recordation. 

In Odoo Cash accounting observes revenue and expenses only at the same time money changes hands, but Odoo Accrual accounting observes revenue at the same time it’s earned, and expenses when they’re billed.

Now Lets’ see the difference between of Odoo Cash basis accounting and Accrual basis accounting:

1.Cash basis accounting:

In Cash Basis Accounting,  Revenue is recorded only subsequently payment received and expenses are recorded at the same time payments are made. Income or revenue is recorded at the same time payments are received. The cash basis of accounting does not recognize accounts receivable or accounts payable.

Various companies select to use the cash basis of accounting.  because it is easy to maintain. In this type of accounting, you can easily find out at the same time a transaction has to appear. It is simple and easy to understand.

2. Accrual Basis accounting:

In Accrual basis accounting, revenue is accounted for at the same time it is earned. This type of accounting includes all-expense and all income. Typically, revenue is recorded before any money changes hands. The accrual basis provides a more businesslike idea of income and expenses over a period of time. It is complex and difficult to understand.

Now Lets’ see how to configure cash basis taxes in Odoo

Firstly, you can install the accounting module in your database.

Now enable the checkbox of a tax cash basis. Go to Accounting -> Configuration -> Settings -> Tax Cash Basis and  click on the Save button.

Cash basis

At the same time, this is done, now you can configure your taxes in accounting module. Go to  Accounting -> Configuration -> Taxes.

You can open a tax and in the Advanced Options tab,you will see the checkbox Use Cash Basis. You will then have to define the Tax Received Account.

Now go to the tax in Accounting module and select the Advanced Options at that time you will view the checkbox of Use Cash Basis then you will have to enter the Tax Received Account.

Cash Basis

In Odoo you can use only one account for all account receivable entries and another for all accounts payable entries. At the same time transaction is associated with client/customer you.

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We can create a cash basis transaction and check the reports to understand how it works.

Now you can create an expense like Maintenance expense that is paid by the company.

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Now Go to Accounting -> Reports -> Profit and Loss and select the option of  ‘Cash basis method’, at that time, you can view the expense that is paid by the company.

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