Employee contract management in Odoo 13

An employment contract is a signed agreement between an employee and an employer. Employee contracts contain details like hours of work, the rate of pay, the employee’s responsibilities, etc. An employee contract can be configured following details like contract details, employee name, department, job position, contract terms, employee salary structure, contract duration, working schedule, and work permit details, etc. Employee Contract management is the means of creating and handling the lifecycle of a contract, from creation through to auditing and versioning.

In Odoo it is easy to create employee contracts. An employee contract is necessary to calculate payslip for each employee.  You can select the ‘Employee’ ‘Department’ and other basic information from the window and assign the contract directly to the employee. Whenever you already entered the employee information then Odoo will automatically fill the fields like department, job title, etc.

In this blog, we are going to discuss ” Employee Contract Management in Odoo 13“. With this module, the user can select multiple employees and create a contract for them by specifying their salary and contract type.

Now Lets’ see how to manage “employee contract management in Odoo 13”

First of all, you can install the employee module in your database. 

At the same time, a new employee joins our company, you need to create a contract for that employee containing his wage, salary structure, working hours, start date, etc. You can start the contract creation from the first stage, ie employee creation onwards.

Now you can enter the following details like Employee Name, Department, Job Position,  Work Mobile, Work Phone, Work Email, Work Location, Company Name, etc.

After successfully creating the employee, now you can create the contract via simply clicking the ‘Contracts’ button in the employee profile.  Go to Employee module -> Employee -> and click on the Contract button. 

Contract Type: This field indicates the employment types like an employee, worker, subcontractor, etc.

Contract Type: This field indicates the employment types like an employee, worker, subcontractor, etc.

Now you can enter the following details like Contract Reference, Employee Name, Department, Job Position, Contract Type, Salary Structure and Other Information then click on Save button.

Salary Structure Type indicates the split of salary including Basic Salary, Gross Salary, and Net Salary. Salary structure is based on one or other factors like employee level, rank or status.
Under Salary Information you can add the monthly salary for each employee.

Now you can fill all the required fields like Structure Type, Country, Wage Type, Default Scheduled pay, Default Working Hours, Default Work Entry Type and click on the Save button.

Now you can click on the structure button at the right corner to create the new salary structure of the employee.

After clicking on the structure button then you can create the salary structure of the employee. Now you can fill the following details like scheduled payment will be monthly/quarterly/annual basis.  After selecting the salary rule as per your need and standard.

At that time, you can add new salary rules by clicking on the salary rule button. After filling all the information tab then click on the Save & Close button.

Now you want to add the timing for each Day of the week and also you can include Contract Terms such as start date, end date, end of the trial period, working schedule, and scheduled pay.

Start Date: This field indicates the start dates of the contract.

End Date: This field indicates the end date of the contract.

End of Trial Period: This field indicates the ending date of the contract trial period.

Working Schedule:  This field indicates the employees day-wise working time and global leaves. These terms will consider while creating the payslip.

Schedule pay defines the period of wage payment. It is used for a different type like monthly, Quarterly, semi-annually, annually, weekly, bi-weekly and bi-monthly.

Under Contract details tab you can fill all the details of the Contract Terms like start date, end date, end of trial period, working schedule, HR Responsible, new contract document template, etc.  

Under the Salary Information tab, you can fill all the details of the salary like wage type, wage, etc.